Privacy Policy

Effective Date: 02/28/2026
Last Updated: 02/28/2026

Cole Pearl Real Estate (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, colepearl.com (the “Website”), use our services, or communicate with us.

By using our Website, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

A. Personal Information You Provide

When you:

  • Fill out a contact form
  • Request property information
  • Schedule a consultation
  • Subscribe to email updates
  • Register for listing alerts
  • Submit a CMA request
  • Engage us for brokerage services

We may collect:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Property address
  • Financial qualification details (if voluntarily provided)
  • Any other information you choose to share

B. Automatically Collected Information

When you visit our Website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Time spent on pages
  • Referral source

This information helps us improve site performance and user experience.

2. How We Use Your Information

We use your information to:

  • Respond to inquiries
  • Provide real estate brokerage services
  • Deliver listing alerts and property updates
  • Prepare CMAs and market analyses
  • Communicate regarding transactions
  • Improve our website and marketing
  • Send newsletters or promotional materials (if you opt in)
  • Comply with legal and regulatory requirements

We do not sell your personal information.

3. IDX and MLS Data

Our Website may display property listings provided through IDX (Internet Data Exchange) feeds from local MLS systems.

Property data is deemed reliable but not guaranteed and is subject to change without notice. Listing information may be provided by third parties, and we are not responsible for inaccuracies originating from MLS sources.

4. Cookies and Tracking Technologies

We may use:

  • Cookies
  • Google Analytics
  • Facebook/Meta Pixel
  • CRM tracking tools
  • Retargeting services

These tools help us:

  • Understand site usage
  • Improve marketing effectiveness
  • Provide relevant advertising

You may disable cookies through your browser settings. Doing so may affect Website functionality.

5. Email and SMS Communications

If you opt in to receive emails or text messages from us:

  • You may unsubscribe from emails at any time using the unsubscribe link.
  • You may opt out of SMS communications by replying STOP.

We comply with applicable communication laws, including CAN-SPAM and TCPA regulations.

6. Sharing of Information

We may share information with:

  • Title companies
  • Lenders
  • Inspectors
  • Contractors
  • MLS systems
  • Transaction coordinators
  • CRM and website service providers

Only as necessary to facilitate your transaction or operate our business.

We do not share your information with third parties for their independent marketing purposes.

7. Data Security

We implement reasonable security measures to protect your personal information. However, no online transmission or storage system can be guaranteed 100% secure.

8. Third-Party Websites

Our Website may contain links to third-party sites (such as mortgage calculators, lenders, or vendors). We are not responsible for the privacy practices of those websites.

9. Your Privacy Rights

Depending on your state of residence, you may have rights to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Opt out of marketing communications

To make a privacy request, contact us at:

Email: [Insert Brokerage Email]
Phone: [Insert Phone Number]
Mailing Address: [Insert Brokerage Address]

10. Children’s Privacy

Our Website is not intended for individuals under the age of 18. We do not knowingly collect personal information from minors.

11. Changes to This Policy

We may update this Privacy Policy periodically. The updated version will be posted on this page with a revised effective date.

12. Contact Information

If you have questions about this Privacy Policy or how we handle your information, please contact:

Cole Pearl Real Estate
1616 Westgate Circle Brentwood, TN 37027
615-418-2841
hello@colepearl.com